About Me
Introducing Ayesha Merchant, the creative force behind The Right Occasion. With a background in Technical Engineering, Ayesha's true passion lies in curating beautiful moments for loved ones. Based in DFW, she has assembled a talented network of professionals specializing in staging, catering, photography, and more.
Ayesha's dedication to planning events within budget and ensuring safety during uncertain times sets her apart. As a former bride herself, she understands the stresses involved and promises to listen to your needs, paying meticulous attention to detail. Get in touch through the inquiry form to begin crafting your unforgettable event with Ayesha.
"Day Of" Coordination
● Meet with Clients two weeks prior to go over the timeline
● Confirm final details with vendors One Week Prior to the Event
● Coordinate hair and make-up schedule with bridal party and stylists and ensure that
hair and make-up is completed in a timely fashion
● Gather bride, bridal party and immediate family for photos
● Communicate with best man to make sure groom is getting dressed and on-time
● Communicate with the maid of honor to make sure bride is getting dressed and
on-time
● Make wedding party aware of any last minute details
● Set up programs and other ceremony items i.e. guest book, giveaways etc.
● Ensure that groomsmen & bridesmaids arrive on time.
● Ensure that personal flowers i.e. flower girl bouquet and groomsmen boutonnières
have arrived at ceremony location
● Ensure that musicians/DJ have arrived and direct them as to where to set up
● Confirm the music that musicians/DJ will play during the ceremony, as well as start
times for each piece of music. Determine what hand signals will used to cue the
music
● Communicate with bride and groom so that they know how much time remains
before the start of the ceremony
● Handle any emergencies that may arise
● Line up the bridal party for their entrances down the aisle
● Gather family and friends for after ceremony photos
● Greet vendors and instruct them as to where to set up i.e. cake artist, florist, and
caterer
● Make sure flowers/décor is set up according to the order
● Ensure set up properly and troubleshoot as needed
● Meet with catering staff to confirm food timeline
● Set up guest book and pen, cake cutting utensils
● Ensure proper flow of cocktail hour food
● Look over dining tables and make sure they are set up properly
● Help guests locate their assigned seats and dining tables
● Cue band, photographer, and videographer when important events take place at
reception i.e. prayers, first dance, cake cutting, speeches and dances
● Be aware of timing of catering service and make sure people are served promptly
● Distribute final payments/gratuities to vendors at the end of the evening
● Prevent & fix any problems that may arise during your event.
● Coordinate departure transportation
Partial Planning
● 10 Consultation sessions
● Unlimited phone calls and emails
● Monthly checklist Updated
● Organize Vendor Time Schedule and Delivery
● Assist with selection of Music
● Written Itineraries for the Bridal party
● Meet with Clients two weeks prior to go over the timeline
● Confirm final details with vendors One Week Prior to the Event
● Coordinate hair and make-up schedule with bridal party and stylists and ensure that
hair and make-up is completed in a timely fashion
● Gather bride, bridal party and immediate family for photos
● Communicate with best man to make sure groom is getting dressed and on-time
● Communicate with the maid of honor to make sure bride is getting dressed and
on-time
● Make wedding party aware of any last minute details
● Set up programs and other ceremony items i.e. guest book, giveaways etc.
● Ensure that groomsmen & bridesmaids arrive on time.
● Ensure that personal flowers i.e. flower girl bouquet and groomsmen boutonnières
have arrived at ceremony location
● Ensure that musicians/DJ have arrived and direct them as to where to set up
● Confirm the music that musicians/DJ will play during the ceremony, as well as start
times for each piece of music. Determine what hand signals will used to cue the
music
● Communicate with bride and groom so that they know how much time remains
before the start of the ceremony
● Handle any emergencies that may arise
● Line up the bridal party for their entrances down the aisle
● Greet vendors and instruct them as to where to set up i.e. cake artist, florist, and
caterer
● Ensure set up properly and troubleshoot as needed
● Meet with catering staff to confirm food timeline● Ensure proper flow of cocktail hour food
● Look over dining tables and make sure they are set up properly
● Help guests locate their assigned seats and dining tables
● Cue band, photographer, and videographer when important events take place at
reception i.e. prayers, first dance, cake cutting, speeches and dances
● Be aware of timing of catering service and make sure people are served promptly
● Distribute final payments/gratuities to vendors at the end of the evening
Full Planning
● Unlimited Consultation Services
● Catering and menu development
● Customized Schedule, Timeline, and To-do list
● Vendor recommendations, negotiation and selection — including officiant,
photographers, videographers, florists, hair and makeup artists and more
● Budget planning and bookkeeping — including due dates
● Entertainment suggestions and negotiation
● Reception Chart and Seating layout
● Venue recommendations, negotiation and selection
● Engagement and Wedding Announcement Publication
● Detailed timeline development for vendors and wedding party
● Rehearsal direction and rehearsal dinner planning
● Communicate with best man to make sure groom is getting dressed and on-time
● Communicate with the maid of honor to make sure bride is getting dressed and
on-time
● Make wedding party aware of any last minute details
● Set up programs and other ceremony items i.e. guest book, giveaways etc.
● Ensure that groomsmen & bridesmaids arrive on time.
● Ensure that personal flowers i.e. flower girl bouquet and groomsmen boutonnières
have arrived at ceremony location
● Ensure that musicians/DJ have arrived and direct them as to where to set up
● Confirm the music that musicians/DJ will play during the ceremony, as well as start
times for each piece of music. Determine what hand signals will used to cue the
music
● Handle any emergencies that may arise
● Line up the bridal party for their entrances down the aisle
● Gather family and friends for after ceremony photos
● Greet vendors and instruct them as to where to set up i.e. cake artist, florist, and
caterer
● Ensure set up properly and troubleshoot as needed
● Meet with catering staff to confirm food timeline
● Set up guest book and pen, cake cutting utensils
● Ensure proper flow of cocktail hour food
● Look over dining tables and make sure they are set up properly
● Help guests locate their assigned seats and dining tables
● Cue band, photographer, and videographer when important events take place at
reception i.e. prayers, first dance, cake cutting, speeches and dances
● Be aware of timing of catering service and make sure people are served promptly
● Prevent & fix any problems that may arise during your event.
● Oversee setup of Floral arrangement and rental items
● Assist Bride, Groom and Wedding Party
● Pin Flowers on Attendants and Distribute Bouquets
● Transportation and accommodation booking for out-of-town guests
Gallery
Why Hire Us?
With our extensive experience, meticulous attention to detail, and a strong network of trusted professionals, we bring expertise and creativity to every aspect of your event.
We understand the importance of staying within budget without compromising on quality, and we prioritize your safety by implementing necessary precautions.
With a personalized approach, we work closely with you to understand your vision and deliver a wedding that reflects your unique style and cultural traditions.
customer reviews
Ayesha and her team are highly skilled professionals that go above and beyond the call of duty to ensure your wedding day goes even better than planned.
– Wafa Naqvi, Bride
Working with TRO and Ayesha was a literal dream. She is the best to work with. My wedding was perfect solely because of her
– Kinza Sohail, Bride
When the events took place, the TRO team really stole the show! The TRO team had everything under control and even with our guests coming super late one of the days
– Azim Ali, Groom
